Event and location

Conference staff in Szeged

In Szeged the university and the biotech cluster drive conference traffic, where scientific programmes with parallel sessions and poster halls need their own wayfinding.

Headcount rule of thumb

Two registration staff per hundred attendees, plus one person per breakout room or floor.

Response time

within 48 hours

What to know about Szeged

A university city with a strong festival and conference season.

In Szeged the calendar is shaped by open-air festivals and university life. Summer brings the open-air theatre season and city events; from autumn it's conference season.

We work with local colleagues who know the downtown venues and the festival sites.

Who you need

Registration hostess
Wayfinding staff
Session support
Cloakroom attendant
Waiting staff

The full conference playbook

Headcount, timing, roles and the typical mistakes in detail, by event type.

Read it

Venues in the area

Szeged Open-Air Festival site, Dóm Square
University of Szeged buildings
Downtown hotels
City festival grounds

Local events

Open-air festival entry control and hospitalityUniversity conferencesCity events and street festivalsRetail promotions

What to decide, and when

3-4 weeks ahead
Lock headcount and language needs, if speakers or attendees come from abroad.
1 week ahead
Final attendee list, badge logic, dress code agreed.
On site, 90 minutes early
Crew arrives, desks set up, a test registration run.
30 minutes before start
Full crew at the desk, because this is when the peak begins.